As members of a board is a responsibility to make important decisions that impact the future success of your company or organization. The decisions you make are typically made in a group meeting with your fellow board members, and it’s essential that each person in the room is fully engaged and focused. If your board meeting is conducted online, it could be difficult to keep everyone’s focus. This article will provide tips on how to conduct a remote meeting which will increase the efficiency and effectiveness of your board.
Make sure that boardgreenroom.com/medical-data-systems-overview everyone have access to the information, documents and information needed to be productive. Consider sharing documents ahead of time so that attendees can read them ahead of the meeting. This will help to eliminate the need for people to ask questions that could be answered simply by reviewing the document they have access to.
Use transition slides at the beginning of your meeting to highlight important details. This can include the consent schedule as well as action items and financial reports. This provides structure to your meeting and keeps the conversation going.
Encourage people to speak up when necessary to encourage participation. This can be done by calling the roll and announcement of everyone’s presence. It’s also best to avoid scheduling meetings around meal times, to avoid people eating on camera or distracting other people in the room.
Make sure you’ve checked your tech prior to the beginning of the meeting to prevent interruptions and technical issues which can take up precious time. It’s not uncommon for people to fail to check their equipment, so it’s a good idea send a reminder to walk everyone through checking their microphones, cameras, and software before the meeting starts.